Join The WICT Network: New England Board of Directors — EXTENDED

At the direction of the Marketing Chair, creates and oversees all chapter-related communications including event registrations, emails, our website, as well as maintaining our social media sites to ensure accurate and timely communication to members.

• Assists Marcom Chair with the distribution of email and social media material.
• Builds graphics for our promotional materials and updates our website as needed.
• Maintains and updates all social media platforms.
• Attend monthly board meetings and programming meetings.
• Contributes to chapter programming ideas.
• Collaborates with Programming Chair to ensure communication timelines are met.
• Ensures that all marketing materials are reviewed and approved by WICT National prior to release.
• Participates in the development and execution of a regular member newsletter to increase member engagement.

Responsible for developing, implementing and communicating the chapter’s annual membership deliverables. Manage the membership function to successfully meet the annual membership goal:

• Attends monthly board meetings and reports status on new members, renewals, and recruitment/new member campaigns
• Submits all MCBP deliverables to the President and Vice President prior to deadlines:
  • Membership Plan
  • Prospect List
  • Retention Rate
  • New Member Recruitment
• Responsible for the design, planning and implementation of new member orientation programs
• Keeps Marcom Team informed with updated to member contact information
• Works with Marcom and Communications team to develop and carry out new member acquisition, renewal campaigns, and membership engagement strategies
• Maintains the privacy and integrity of the chapter rosters.
• Assures chapter events and programs include membership recruitment information and any member updates, as well as, track and follow-up both member and prospect activity at chapter events.

Manages the chapter sponsorship efforts which provide the primary source of funding for all chapter activities:

• Responsible for creating, keeping and updating target/actual sponsor lists/database with contacts and annual sponsorship amounts.
• In collaboration with marcom chair, adheres to consistent brand messaging and guidelines as outlined by WICT Global and the Model Chapter Business Plan.
• Responsible for obtaining sponsorships and coordinating benefits with other members of the chapter board.
• Develops new and innovative sponsorship opportunities to ensure the financial success of the chapter.
• Cultivates and pursues sponsorship leads.
• Ensures timely collection of pledged sponsorship monies.
• Works closely with the chapter treasurer to ensure proper invoicing and payment procedures are met.

At the direction of the Program Chair, Program Directors are also responsible for the planning and execution of chapter events:

• Has an awareness and understanding of the annual program budget established by the executive board.
• Working with the Program Chair and fellow board members, to create, plan and execute chapter programming initiatives.
• Setting up meetings for budgeting, staffing and follow-up for each program.
• Assisting in the preparation of post-program recaps as well as the preparation and distribution of post-event program surveys. Recaps are submitted to the Marcom team within X days?
• Facilitating management of information provided in post-event survey results to ensure programs are meeting members’ needs. Surveys are sent within X days following the event, and results reported to executive board

The treasurer oversees all aspects of the chapter financials including:

• Maintains the accounting and other financial records of the chapter.
• Works with the executive board members to implement the annual budget and strategic plan.
• Attends the WICT National Financial webinar held at the beginning of the year.
• Monitors all chapter bank accounts and finance-related accounts.
• File appropriate financials, forms and information with WICT Global and with the IRS.
• Deposits all income and writes checks in a timely fashion.
• Keeps board members informed as to the chapter’s financial status on a regular basis.
• As a member of the executive board, participates in chapter spending decisions.
• Work with the program chair to assure adequate resources are available to fund chapter programs.
• Participates in executive board meetings and/or conference calls, as necessary.
• Works with incoming president and treasurer to assure smooth transition of financial matters.
• Responsible for filing YE financial report, budget and financial summary with WICT Global by stated deadline.
• Responsible for overseeing the reporting and revenue generating areas of the chapter.
• Ensures thorough understanding of 516c6 status.
• Create and share internal control policy regarding credit/debit use to the Board and WICT Global
• Create a system of internal control, regarding approvals, maximum expenditures

Manages the overall administration of the board, including:

• Attends all board meetings and records all proceedings of such meetings.
• Distributes meeting minutes to the board in a timely manner.
• Compile chapter documents for archive purposes.
• Provides continuity for the succession planning process and formulates plans for his/her term by organizing the succession planning committee.
• Organizes and plans board meetings and any board related activities.
• Responsible for the dissemination and implementation of the Model Chapter Business Plan.
• Assists as needed as outlined by chapter leaders.