WICT New England 2019-2020 Open Board Position Descriptions

Associate Treasurer

Position Summary: Assist the Treasurer with all tasks including, maintains the chapter mailbox and distributes mail to the appropriate officer, director, or chair. File appropriate financials, forms and information with WICT National and with the IRS.

  • Maintains the accounting and other financial records of the designated chapter.
  • Works in unison with the chapter president to implement the annual budget and strategic plan.
  • Ensures the review and complete understanding of WICT Global’s internal control document.
  • Monitors all chapter bank accounts.
  • Deposits all monies and writes checks in timely fashion.
  • Manages all finance-related accounts (pay pal, etc.).
  • Provides written monthly financial report in preparation for regular chapter board meetings.
  • Keeps board members informed as to the chapter’s financial status on a regular basis.
  • Thorough planning, monitoring and working with the board, assures that adequate resources are available to fund chapter programs.
  • Works with incoming president and treasurer to assure smooth transition of financial matters.
  • Responsible for overseeing the reporting and revenue generating areas of the chapter.
  • Ensures thorough understanding of 501c3 status.

Awards Gala Director

Position Summary:  Coordinates Chapter’s annual awards gala.

  • Possess a clear understanding of budgeting, staffing and follow-up.
  • Identifies cost effective location and talent for gala.
  • Creates a timeline for all aspects of the gala including and not limited to chapter communications, venue payments and award engraving.
  • Responsible for coordination, compilation, proofing and distribution of all gala materials.
  • Works with marketing team to set up event registration.
  • Reviews awards and descriptions to determine relevancy.
  • Negotiates discounted rates from hotels on behalf of the chapter.
  • Collects feedback (i.e. survey) from participants and uses data to improve processes, streamline efficiencies and gauge gala success.

Marketing Chair

Position Summary:  Oversees and manage the marketing and public relations activities of the chapter.

  • Responsible for overall coordination and updating of all website and/or chapter web pages’ content, information and functionality.
  • Manages relationship with webhosting vendor.
  • Coordinates with chapter board to ensure accurate distribution of event and chapter information.
  • Responsible for all email correspondence to chapter membership concerning programming, events etc.
  • Work with the chapter membership chair to increase membership in chapter.
  • Responsible for coordination, compilation, proofing and distribution of e-newsletters to promote chapter and organizational awareness, member benefits and opportunities.
  • Works with programming chair, treasurer or other to set up event registration, as appropriate.
  • Creates a communications calendar for the year. Ensures that timely communications are sent out by the chapter board.
  • Ensures that content on website, in newsletters and email campaigns are branded within the guidelines set by WICT Global.
  • Works with other chapter board members to ensure promotional ads for chapter events are approved by WICT Global prior to formal distribution.
  • Scouts new ways of distributing and housing content on website i.e. video, audio, etc.
  • Works with the Communications Chairs to create communications strategy for the year.

Marketing Director

Position Summary:  Assists Marking Chair with the oversight and management of the marketing and public relations activities of the chapter.

  • Responsible for the updating of all website and/or chapter web pages’ content, information and functionality.
  • Manages relationship with webhosting vendor.
  • Coordinates with chapter board to ensure accurate distribution of event and chapter information.
  • Responsible for all email correspondence to chapter membership concerning programming, events etc.
  • Work with the chapter membership chair to increase membership in chapter.
  • Responsible for coordination, compilation, proofing and distribution of e-newsletters to promote chapter and organizational awareness, member benefits and opportunities.
  • Works with programming chair, treasurer or other to set up event registration, as appropriate.
  • Ensures that content on website, in newsletters and email campaigns are branded within the guidelines set by WICT Global.
  • Works with other chapter board members to ensure promotional ads for chapter events are approved by WICT Global prior to formal distribution.
  • Scouts new ways of distributing and housing content on website i.e. video, audio, etc.

Membership Chair

Position Summary:  Responsible for developing, implementing and communicating the chapter’s annual membership plan. Manage the membership function to successfully meet the annual membership goal.

  • Familiarity with WICT global membership program and specifically the renewal/new member goals.
  • Maintains consistent visibility and working relationship with WICT National.
  • Coordinates the current local membership list with WICT National to assure the highest possible accuracy.
  • Develops and carries out new member acquisition and renewal campaigns that are within budget and designed to achieve the chapter goals.
  • Assists members with renewals, member communications to include contact updates, online process, etc., and forwards to WICT National to assure database accuracy for all chapter membership rosters.
  • Responsible for sharing membership campaign successes with chapter and membership committee representatives.
  • Responsible for the design, plan and implementation of new member orientation programs as agreed upon by the Board.
  • Reviews monthly the most current membership roster and non-renewal roster and assures all chapter communications are being sent to the most current list of chapter members.
  • Maintains the privacy and integrity of the chapter rosters.
  • Shares all prospective non-member contact information with WICT Global.
  • Assures chapter events and programs include membership recruitment information and any member updates, as well as, track and follow-up both member and prospect activity at chapter events.
  • Assures all completed membership applications and dues collected at chapter events are forwarded to WICT Global for immediate processing.

Programming Director

Position Summary:  Manages the overall planning and execution of chapter programs.

  • Identifies cost effective venues and talent for chapter programming.
  • Possess a clear understanding of budgeting, staffing and follow-up.
  • Negotiates discounted rates from hotels on behalf of the chapter.
  • Collects feedback (i.e. surveys) from participants and uses data to improve processes, streamline efficiencies and gauge program success.
  • Ensures marketing and communication of programs are completed on a timely basis.

Sponsorship/Fundraising Chair

Position Summary: Manages the chapter sponsorship efforts which provide the primary source of funding for all chapter activities.

  • Responsible for creating, keeping and updating target/actual sponsor lists/database with contacts and annual sponsorship amounts.
  • In collaboration with marketing and communications chair, adheres to consistent brand messaging and guidelines as outlined by WICT Global and the Model Chapter Business Plan.
  • Responsible for obtaining sponsorships and coordinating benefits with other members of the chapter board.
  • Develops new and innovative sponsorship opportunities to ensure the financial success the chapter.
  • Cultivates and pursues sponsorship leads.
  • Ensures timely collection of pledged sponsorship monies.
  • Works closely with the chapter treasurer to ensure proper invoicing and payment procedures are met.